Best Email Signature Sample for Business in 2021

What is a corporate email signature? I am sure we all want our email to be read until the last line. Here is some best Email Signature Samples for Business that you can use.

A corporate Email Signature is something that tells completely about the details of the company. The best email signatures of a company are the ones that tell us about the complete on-brand information and compellingly and engaging call on the recipient to take action at all times. This helps the company and customer to be in a direct relationship with one another, this is the easiest and the best way in which a company with its customers can be in contact.

Email Signature Sample for Business

These company signatures are created to find the perfect balance of content, images, and design, and to know about what truly actually the brand wants to convey to its customers. It also tells about the priority of the company and the brand. Trying to put up all of these ideas into one signature will give a good impression to the customer about your company and this is done by the company email. Make sure that less is more, keep it simple, and be professional and up to the mark.

Because a signature is not just an email sign-off, it tells about the marketing space of your company and that you mustn’t waste it. It gives your brand and company a chance to make an impression through your first email itself because the first impression is the last impression – so make sure that it is a positive, professional, and memorable one. The company should always consider that the average employee sends 1,000 emails every month and that can add to the minds of the readers if the email signature is clear.

Also Read: Read Deleted Whatsapp Messages on Android


Make sure that  a professional email signature for all customers and readers you need to include the following items in your email:

  • Job title: The person reading the email should know what type of person they are dealing with. They may consider your job titles to understand the structure of your organization and the way it works and functions.
  • Company Name: You should have the name of your company in the signature as a no-brainer. This can be done using just simple and easy text font, but can also use your corporate logo instead of the name.
  • Telephone numbers should be the main number on which customers can contact the employee, it can be a landline or business mobile number. It should also contain the country prefix if the organization deals internationally or has its offices in other regions of the world.
  • Email address: Adding email to the signature is pointless and of no use. It’s true that recipients can press ‘Reply’ to question asked through the email from which the customer has received the message. But sometimes it is difficult to know the email if your email is forwarded because it only shows the display name which makes it difficult to reply. Adding an email address saves time for everyone.
  • Website: Make sure you add a link to your company’s website is a great way to get additional online views from your customers, considering how many emails your company sends in a day.
  • Email Disclaimer: In order to ensure your company complies with some rules and regulations that are to be followed globally, make sure that you include an email disclaimer in your signature. To add a disclaimer is a law in many countries. This will also include your registered company address.
  • Company logo: Your business cards contain paper, slips, product packaging, some invoice signals and tells the information about your company and brand. So your emails treat your email signature should also be the same. It is important to contain email as unique and should have some specific attention as any other branded element of your daily use you see.
  • Promotional banners/advertising: Include some signature banners to your emails so that your products are promoted and even tell about your service and events at the right time at the right place to the right people through these emails. Also, if your company has any great victories you can also specify that so that everyone knows about it in your signature.
  • Photo image: No personal photos of social media sites, including the business-focused sites also suggest that there is no need for putting a face to written communication. How much it is appealing depends upon your corporate culture and industry and nothing else.
  • Keep it Simple: Make sure that the emails are simple and easy language is also written not everyone needs an elaborate email signature as these days nobody has plenty of time to read a long format. Sometimes, simple and elegant bring the best out.
  • Use colors: Add some pictures and graphs of your company to bring out the visual interest, even to a simple email signature. You can use 1-2 colors to draw the logo of your brand logo and also you can add some graphical elements to your content. Not many colors should be used then it can also look ugly. More than two colors make the reader distract from the actual source or piece of information, so unless you have a good eye for design that you should only stick with one or two brand colors.
  • Balance Content: Email signatures should have balanced content, type, and imagination. Use proper spacing between the words and where ever needed to separate different elements change the para of the email signature so that important information can also be read separately. Also use bold, capital, and colored to make the reader attract to the important points. You can express the most important information in one of these ways.

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