Businesses rely on video conferencing apps and software for professional interpersonal communications. A good video conferencing app offer more than just a virtual face to face meetings. It empowers you with lots of other features like call recording, recurring sessions, advanced settings, and much more.
One of such video conferencing app is Zoom. It is one of the best tools of its kind, so far. This tool has become the backbone of enterprises due to its easy to use functionality and advanced features. Although Zoom is similar to Skype and FaceTime, it has expanded its uses to general hangouts, teaching, and book clubs.
Today we are going to share the top ten tips and tricks to use Zoom for better video meetings. So let’s get started.
How to use Zoom?
Video conferencing apps offer more than just a mere virtual face to face interaction. Such apps possess some hidden advanced features that most of us are not aware of. Even if you use Zoom for occasional meetings, you can get the best out of it from various tips and tricks.
First of all, download the Zoom app from their website and register your account. Next, go through our list of tips and tricks for better video meetings. Let’s have a look.
Ten tips and tricks for better video meetings
Here are some top ten tips and tricks to use Zoom in the best way possible.
#1. Extra add-ons suggestions
If you use the Zoom app on your mobile device, then you should consider having add-ons like a small tripod or mobile stand, etc. In this way, it will become quite more comfortable for you to have a video conferencing call.
Airpods or some other kind of headsets will help you eliminate the background noise and have a seamless calling experience. Also, try to invest in good quality webcams for the sharpest, most comprehensive and fastest experience.
#2. Screen sharing feature
Hosts are allowed to share their screen, from word docs, spreadsheets to Photoshop, Adobe Premiere, and much more. This screen sharing feature can help callers to share essential documents during the call.
On the bottom tab, you can spot the screen sharing button in the middle of the screen. Simply tap the button and choose the program you want to share.
#3. Video Call Recording
Zoom allows you to record the call as a video for later use. Tap record to keep the meeting archive. When the call ends, the recording will be downloaded on your hard drive.
#4. Quick Invite
If you want to invite people during the ongoing video meeting, simply hit Alt+I (PC) button to open the Invite window. It will open the Email option.
Now copy the URL and email to the people you want to invite. Or you can also go directly to the contacts to invite your colleagues.
#5. Mute All
The Mute feature is the most basic setting during a meeting call. It ensures the smooth execution of video calls without the inclusion of any sudden noise in the call.
You can access this setting directly from a Zoom call by hitting the arrow next to the microphone. Simply check the option – Mute microphone when joining a meeting.
#6. Display participants names
If you are taking up lots of sales calls, then it is essential to see the displayed names. It will help you identify each person.
You can activate the settings by navigating – Settings > Video and check the option, Always display participant’s name on their video.
#7. Get participants information before the call
You can get the information regarding the call attendees before the actual call. It will help you get the information about the participants for better communication.
To get such information first, you need to require registration, an option found in My Meetings tab of the Zoom app.
#8. Meeting Reminders
Meeting Reminders can help participants to attend the call on time. On your mobile device, calendar reminders will make sure to remind you of the scheduled meeting at your fingertip.
It also lets you know when the meeting is in just a couple of minutes so that you don’t miss it.
#9. Wow! An Audio Test
Yes, you heard it right—an audio test. Zoom allows you to perform an audio test before the meeting so that you don’t face any sound related issues during the meeting.
The purpose of a meeting cannot be achieved if participants could not hear you properly. Therefore we recommend you never skip this step before the initiation of actual video meeting calls.
#10. Improve the appearance
If you are bored with Zoom’s default appearance, then you can change it as per your preferences & style. When you are bored with the standard form, you can adjust it by adding a unique background, like the green screen, etc.
To use it, simply go to Preferences and upload the photo. But make sure the picture isn’t distractive. You can also use video as your background.
Download Zoom for PC
You can easily download Zoom on your PC in four easy steps. Check out the process, as explained below.
- First of all, open your favorite web browser and go to the website of Zoom at Zoom.us.
- Next, scroll down to the bottom of the page and click Download on the footer part.
- Now on the Download Center page, under the Zoom client for Meetings section, click Download.
- Finally, the Zoom app started downloading. Click the .exe file to start the installation process.
Zoom Video Calling App
In modern enterprise video communication, Zoom is the emerging leader with a reliable, secure cloud platform. It offers video conferencing with real-time messaging and content sharing. We have mentioned some top ten tips and tricks that can enhance your video meetings experience.
Zoom brings complete enterprise communications requirements into one easy to use application. Up to 1000, people can join the video call, and so many advanced features are also available for better user experience.